Executive Assistant

Salary: $35.50

Type: Permanent, Full-time

Location: 347 Eagle Ave Old Massett

Reports to: Health Director

About the Role:

We are looking for an Executive Assistant (EA) to support the Health Director and the Board. The EA is responsible for coordinating administrative duties, maintaining information systems, tracking documentation and action items, and supporting financial and operational processes for the Health Director and the Board.

Key Duties & Responsibilities:

• Ensure that reports, travel claims, digital filing, data, records, Board minutes, and other information are maintained, filed, and organized.

• Coordinate Board and other meetings, including scheduling, agenda preparation, virtual setup (Microsoft Teams/Google Meet), minute-taking, and tracking action items.

• Provide logistical and technical support for Board meetings and presentations.

• Provide backup reception and general office administration support as required.

• Draft reports, briefing notes and other documents as directed.

• Develop and maintain systems to track tasks, timelines, and departmental workflows.

• Ensure systems are in place to maintain confidentiality.

• Available to work a flexible work schedule including evenings and weekends (when required).

• Be the lead for Accreditation, OH&S, distribute and compile surveys.

• Perform other related duties as assigned.

Qualifications:

• Minimum 5 years of experience in a fast-paced administrative environment.

• Experience managing records, documentation systems, and confidential information.

• Strong proficiency in Microsoft Office 365, and SharePoint.

• Excellent written, verbal, and transcription skills.

• Strong organizational, coordination and time management skills.

• Detail-oriented with the ability to work independently and as part of a team.

• Formal office administration training is an asset, or equivalent combination of education and experience.

Additional Requirements:

• Experience supporting individuals with substance use, mental health, or related challenges.

• Knowledge of Indigenous wellness practices, trauma-informed care, and harm reduction approaches.

• Strong communication, relationship-building, and problem-solving skills.

Benefit Package:

• Extended health care (Dental, Vision, LTD , Life).

• Wellness and Cultural days.

• Pension Plan.

• Paid time off, including an additional 2-week office closure during the winter solstice break.

How to Apply:

Send your resume and cover letter to hr@haidahealth.ca